Event Planner Job Description:
The Wind River Cultural Centers Foundation is seeking a qualified professional for a contracted nine-month engagement. The successful candidate will be tasked with organizing and executing a diverse set of activities to raise funds for the Wind River Cultural Centers Foundation. The primary event supported by this position will be held in September of 2025, and is inspired by the well-known antique road show series. The event will offer a fresh and dynamic take on showcasing prized collectibles in a unique and interactive way. A comprehensive understanding of event management, donor engagement, and marketing techniques is crucial for maximizing event impact and achieving fundraising targets.
Event planner Job Responsibilities:
- Plan, coordinate, implement and evaluate all aspects of multi-faceted and complex events & projects, including supporting fundraising activities associated with event execution.
- Communicate event scheduling and needs with the Board, museum staff, venues, vendors, speakers, and guests. Attend monthly Board meetings to share updates and address event planning progress and needs (remote attendance allowable).
- Advise and collaborate with museum staff, community partners, and vendors on best practices to produce interesting, memorable, creative, and high-quality events.
- Maintain knowledge of the most up to date trends for effective event planning.
- Stay up to date on current events and civic/community issues and elected leaders, as well as marketing and PR industry developments, to ensure that Foundation content is relevant and timely.
- Provide outstanding customer service to internal and external audiences.
- Anticipate costs, develop initial budgets, and identify, pursue, and negotiate funding sources for events and special projects (including supporting the development of fundraising proposals).
- Maintain records for budget purposes, including but not limited to contracts, receipts, staffing, service invoices and vendor expenditures. Provide a debrief presentation and summary document to Board at the conclusion of the contract period.
- Monitor event and project budgets in real-time.
- Negotiate contracts with vendors and price points with other service providers.
Work Hours: We estimate an approximate workload of 20 hours per month based on the above responsibilities. This position will run from date of hire through October of 2025.
Essential Qualities:
- High level of integrity, professional maturity and sound judgment.
- Excellent time and task management skills as evidenced by a proven ability to handle multiple tasks efficiently and effectively at the same time as well as appropriate delegation.
- Highly resourceful team-player, with the ability to also be extremely effective independently and be proactive with approaches to problem-solving with strong decision-making capability.
- Ability to multitask in a fast-paced, deadline-driven environment.
- Ability to maintain effective working relationships with partners and collaborators and conduct oneself with professionalism.
- Ability to work with diverse groups of people.
- Appreciation for the role of philanthropy in building community, and enthusiasm to help brand our institution as a magnetic, inspiring home base for generosity and social impact in Fremont county through large events.
- Highly motivated, action-oriented self-starter with strong organizational skills, especially planning and coordination.
Desired Experience.
- Three or more years’ experience with project and event management.
- Demonstrated experience planning and managing large and small high-quality events.
- Strong verbal communication, interpersonal, and customer-service skills.
- Ability to exercise good judgement and discretion in handling sensitive matters.
- Ability to work in a highly collaborative team setting.
- Ability to manage multiple, simultaneous projects.
- Awareness of current trends in philanthropy.
To apply: Please send a cover letter and resumé to windriverccf@gmail.com no later than Friday, January 31st.
To apply, please send a cover letter and resumé to windriverccf@gmail.com no later than January 31st.
